CPNP Notification for Cosmetics
Every cosmetic product must be notified in the CPNP before being sold in the EU. Learn what data you need, which mistakes to avoid and how INCIkit prepares you.
What is CPNP?
The Cosmetic Products Notification Portal (CPNP) is the official EU portal for notifying cosmetic products. According to Art. 13 of Regulation (EC) No 1223/2009, every cosmetic product must be registered in the CPNP before being placed on the EU market.
The notification serves consumer protection: poison control centres gain access to formula data to respond quickly in emergencies. Without a valid CPNP notification, a product may not be sold in the EU.
When a notification is required
The CPNP notification obligation applies in the following cases:
- Before placing a product on the EU market for the first time
- With every formula change affecting the composition
- When changing the Responsible Person
- For new product variants with different compositions
- When changing the product name or trade mark
What data you need for the CPNP notification
For a complete CPNP notification you need this data. The more structured it is, the faster the notification process.
INCI list
Complete ingredient list with correct INCI names in descending order of concentration.
Product category
Correct classification into CPNP product categories (e.g. skin care, hair care, lip care).
Responsible Person
Name, address and contact details of the Responsible Person based in the EU.
PIF documents
Product Information File with safety assessment, formula and GMP evidence.
Labelling
Label with INCI declaration, PAO symbol, batch number and warnings.
Common mistakes with CPNP notifications
These mistakes cost time, money and can delay your market launch. With structured data they are easily avoidable.
Inconsistent INCI names
INCI names on the label don't match the notified formula — the most common reason for rejection.
Wrong product category
Product is classified in the wrong CPNP category — leads to enquiries from authorities.
Missing update
Formula was changed but the CPNP notification was not updated — violation of Art. 13.
Label/formula mismatch
Percentage data in the notification doesn't match the actual composition — poison control data is incorrect.
How INCIkit prepares the CPNP notification
INCIkit manages all data you need for the CPNP notification in one central place — formulas, INCI lists, batches and PIF documents.
Central formula management
All formulas with ingredients, quantities and INCI names in one place — CPNP data directly available.
INCI declaration
INCI list from your formula — consistent for label and CPNP notification.
Batch traceability
Every batch documented with LOT numbers and raw material batches — complete traceability.
PDF export
Batch records, formulas and documentation as PDF — professionally structured.
Raw material master data
INCI names, CAS numbers and suppliers centrally maintained — no manual errors.
PIF documentation
All PIF-relevant data structured and managed — ready for authority enquiries.
The easiest way to get started with INCIkit
We'll show you by email how to document your first production in minutes — step by step.
Create structured CPNP data from your formula
Formulas, INCI lists, batch traceability and PIF documentation — all in one app. 14-day free trial, no credit card required.